Privacy Policy

Last Updated: June 2026

CM Elite Sports Management Ltd ("we", "us", or "our") is dedicated to protecting your privacy. This policy details how we collect, handle, secure, and process your personal data when you interact with our website (www.cmelitesportsmanagement.co.uk) or submit our Scouting Intake Form.

We strictly comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

When you fill out our Scouting Intake Form or contact us, we collect information you explicitly provide, including:

• Personal Details: Full name, Date of Birth, city, and county of residence.
• Footballing Attributes: Position preference, foot preference, performance stats, and full club/league history.
• Media Portfolios: Uploaded identity headshots, highlight video web links, and public social media handles.
• Contact Details: Email addresses and telephone numbers for adult players or parents/legal guardians.

2. Protection of Minor Data (Under 18)

Because we actively evaluate youth, grassroots, and academy talent, we take the processing of children's data exceptionally seriously. Our Intake Form dynamically isolates applications from players under the age of 18.

• We require explicit verification, confirmation, and contact channels from a parent or legal guardian before any assessment or scouting intake documentation for a minor is processed.
• Any information regarding minors will be handled with heightened organisational security protocols and only accessed by verified scouts.

3. How We Use Personal Data

We process your data legally under the UK GDPR framework to execute our talents assessment routines, specifically to:

• Evaluate prospective trialists, design player performance metrics, and log fixture portfolios.
• Validate parental consent requirements for underage applicants.
• Connect with applicants regarding talent validation outcomes or scouting opportunities.
• Analyze web application telemetry to refine our site features and security checks.

4. Sharing and Third-Party Data Transmission

We do not lease, trade, or sell player details to unauthorised external entities. Your information is securely handled by trusted subprocessors supporting our operational infrastructure:

• Form Automation Enablers: Secure application payloads are routed directly via Formspree API layers under strict encryption parameters.
• Legal & Safeguarding Bodies: Data will be exposed to governing frameworks or regulatory bodies exclusively if mandated under statutory UK law.

5. Technical Cookie Management

Our website utilises cookies to evaluate web volume configurations and deliver structural optimisation metrics. You hold the explicit authority to opt out of non-essential tracking matrices using our Cookie Banner or your browser settings.

6. Your Legal Data Rights

Under statutory UK protection laws, your rights include:

• The right to request access to records containing your personal data.
• The right to modify incomplete or outdated data.
• The right to demand complete technical erasure ("Right to be Forgotten").
• The right to restrict or withdraw consent to active processing channels.

To assert any of these data privileges, please drop our data officer an electronic dispatch directly at: info@cmelitesportsmanagement.co.uk.

7. Data Retention & Safeguarding

We implement appropriate technical and administrative security barriers to insulate your records against unexpected loss or unauthorised digital viewing. Portfolios from unsuccessful application processing intervals are securely scrubbed from electronic storage clusters periodically once they are no longer tracking toward talent pathways.

8. Contact Channels

For processing inquiries or data compliance oversight requests, contact our headquarters directly:

CM Elite Sports Management Ltd
52 Rownhams Road
Southampton, SO16 5DY
Email: info@cmelitesportsmanagement.co.uk